Published Date: June 25, 2012
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Human Services recognizes that a training participant may need to repeat a previously funded course.
A participant attending full or part-time training who fails a course that is necessary to achieve their employment goal may be recommended for financial assistance to repeat a course, within a Service Plan.
When an instance of unacceptable progress occurs, and the intervention chosen to support the successful completion of the Service Plan is to repeat a course previously funded by Human Services, the training participant must receive approval.
The authority to approve a repeated course depends on whether it is the participant’s first or second occurrence of unacceptable progress within the same Service Plan.
In the event of a first occurrence of unacceptable progress, an Authorized Official has the authority to recommend that financial assistance be considered for a training participant to repeat a course.
The circumstances under which an Authorized Official may recommend a training participant to repeat a previously funded course are:
- the course is mandatory to achieve the Service Plan goals, and
- the training participant has not had another instance of unacceptable progress within the same Service Plan, and
- the circumstances of the unacceptable progress occurrence was unforeseeable through the service management interactions, and
- the Authorized Official determines that the training participant has sufficient marks in all other prerequisite courses, needed for entry into a post-secondary program or to progress to the next level of training
In the event of a second occurrence of unacceptable progress, a Learner Specialist will review the circumstances and render a decision with regards to the training participant being granted a second instance of repeating a course. Individuals seeking financial assistance to repeat an academic prerequisite course, required to gain entry into a post-secondary program of study, may be recommended for a Skills Investment Bursary by a Learner Specialist.
An individual who has completed a secondary school course and is seeking to improve their marks is not eligible for full-time funding. The Learner Specialist may grant an exception if it can be demonstrated that the individual does not have the competencies necessary to obtain and maintain employment or the prerequisites to pursue further study and does not qualify for entry as a mature student.
The first occurrence of unacceptable progress, which may include repeating a course, is to be documented in Mobius by adding the “Approve Lack of Prgrss” plan item. Details of the circumstances are to be recorded in the Service Plan Notes.
When a second occurrence of unacceptable progress occurs and repeating a course is the recommended intervention, the “Consdr Repeat Course” plan item is to be used to document the decision of the Learner Specialist in Mobius.
A Learner Specialist will also use the “Consdr Repeat Course” plan item to document a decision in relation to an individual repeating a course to improve the mark.
For more information on approval and documenting decisions see Acceptable Progress.