PDD Provincial Self-Advocates’ Advisory Committee - Terms of Reference
(What We Are About and How we Will Work Together)
Why Do We Meet
We meet to talk about the PDD program and to get ideas about how to improve the PDD program.
What Are We Going To Do
- We talk about the PDD program and how to make it better.
- Self-advocates share ideas from their regional self-advocacy groups with the Provincial Self-Advocates' Advisory Committee.
- Self-advocates share information from the provincial meetings with their regional self-advocacy groups.
- PDD program staff share information about the PDD program with the Provincial Self-Advocates€™ Advisory Committee.
- We create a place where information about the PDD program can be talked about without worrying about getting into trouble.
- Co-leads share ideas and recommendations from the provincial committee with the Provincial Advisory Committee, and the Chief Executive Officer (CEO) Forum.
When Do We Meet
We meet two times each year in Edmonton. We will meet more if we need to.
Who We Are
Our group is made up of:
- Director, PDD Program Branch
- One self-advocate (chosen from the 12 members)
- 12 Self Advocates: 2 Self Advocates from each PDD region who are receiving PDD supports
- 2 PDD regional Chief Executive Officers
- 1 PDD Senior Manager from the PDD Program Branch
The self-advocate co-lead will be chosen by secret ballot by the self-advocates on the committee. The self-advocates on the committee will also choose a backup co-lead. The self-advocate co-lead will co-chair two meetings, and then another co-lead will be chosen.
Members who are not able to come to a meeting can send someone else. The names of these people are to be sent to the committee co-leads at least 3 days before the meeting.
Members on the committee will serve for three years. Each region will decide who they want to serve as their representative on the committee.
The committee reports to the Assistant Deputy Minister responsible for the PDD program. This reporting is done through the Director of the PDD Program Branch.
The meeting notes will be sent to all committee members to read and approve before they are given to the Assistant Deputy Minister, the Deputy Minister, and the Minister for information.
How Do We Decide What to Talk About (Agenda and Minutes)
Committee members can send ideas about the PDD program that they want to talk about to the co-leads for them to consider for the next meeting.
The agenda will be sent to all committee members a few weeks before the meeting. Any information needed for the meeting will also be sent with the agenda.
Notes will be taken at the meeting. The notes will record who attended the meeting but not record who said what. They will be sent to all committee members to read and approve before they are given to the Assistant Deputy Minister, the Deputy Minister, and the Minister for information.
The notes will also be put on the PDD program website for everyone to read.
One ally per region can attend the meetings. They support the committee members, but are not committee members themselves.
The PDD Program Branch will arrange the location and food for the meetings. The PDD Program Branch will also help the co-leads create the agenda, any information needed for the meetings and the meeting summaries.
Committee members can talk to PDD program regional staff about paying for their travel to attend the meetings. This needs to be done before coming to the meetings.
Timeframe of Meetings
The first meeting will be held in spring 2011. We will review Membership and Terms of Reference again in July 2013.